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Auto-save meeting transcripts to Google Drive (Zapier)

Connect Rafiki AI webhooks to Google Drive using Zapier in under 10 minutes.

Written by Jake from Rafiki.ai

Auto-save meeting transcripts to Google Drive

This guide walks you through the most common webhook use case: automatically creating a Google Doc for each Rafiki AI meeting. Time required: 5-10 minutes.

What you'll build

After each call in Rafiki AI, a new Google Doc appears in a folder you choose. The doc contains the meeting title, date, attendees, AI summary, and full transcript — all formatted and ready to read or share.

Step 1: Create a Zapier account

  1. Go to zapier.com and sign up

  2. The free tier supports up to 100 tasks/month, which covers about 100 meetings. Upgrade if you process more calls.

Step 2: Create a new Zap with a Webhook trigger

  1. Click Create Zap

  2. For the trigger app, search and select Webhooks by Zapier

  3. Choose trigger event Catch Hook

  4. Click Continue

  5. Zapier displays a unique webhook URL that looks like:
    ​ https://hooks.zapier.com/hooks/catch/12345678/abcdef/

  6. Copy that URL

Step 3: Connect the URL in Rafiki AI

  1. Open Rafiki AI in a new tab → Settings → Webhooks

  2. Paste the Zapier URL into Webhook URL

  3. Toggle on Enable webhook delivery

  4. Check Meeting summary and Full transcript

  5. Click Save

  6. Click Test Webhook — you should see a green success banner

Step 4: Confirm Zapier received the test payload

  1. Back in Zapier, click Test trigger

  2. Zapier finds the test payload and shows all the fields: meeting title, date, summary, transcript, and more

  3. Click Continue with selected record

Step 5: Add a Google Drive action

  1. For the action app, search and select Google Drive

  2. Choose action event Create File from Text

  3. Click Sign in and connect your Google account

  4. Configure the file details:

    • Drive: My Google Drive (or a shared drive)

    • Folder: Pick a folder like "Rafiki AI Call Notes"

    • File Name: Click the field, then use the variable picker to insert Meeting Title — you can also add the date: ####{{meeting__title}} - ####{{meeting__date}}

    • File Content: Use the variable picker to insert summary and transcript. A good template:

      Meeting: ####{{meeting__title}}Date: ####{{meeting__date}}Host: ####{{meeting__host}}Rafiki AI Link: ####{{meeting__meetingUrl}}SUMMARY####{{summary}}TRANSCRIPT####{{transcript}}

    • File Extension: txt or docx

    • Convert to Document: Yes (so it opens as a Google Doc)

Step 6: Test and publish

  1. Click Test step — a file should appear in your chosen Google Drive folder

  2. Open the file to verify the formatting

  3. Once satisfied, click Publish (top right) to turn the Zap on

Done! From now on, every Rafiki AI meeting will automatically create a Google Doc in your selected folder.

Tips for better formatting

  • Longer transcripts: Zapier may truncate very long fields. If this happens, use the Formatter by Zapier action to process the transcript in chunks.

  • Organize by month: Use a Zapier Formatter step to extract year/month from the date, then use dynamic folder paths like Rafiki AI/2026/April.

  • Team sharing: Put your target folder inside a Google Drive shared folder so the whole team sees the docs.

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