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Best Practices for Accurate Forecasting
Best Practices for Accurate Forecasting

How do I use Rafiki for accurate forecasting

Rafiki Customer Success Team avatar
Written by Rafiki Customer Success Team
Updated over a week ago

As a frontline manager, ensuring the precision of your sales forecast is a key part of your role.

While it's impossible to forecast with absolute certainty, you can employ certain strategies to enhance the accuracy of your projections for the sales leadership. To explore how Rafiki can assist in validating the viability of your committed deals, consider these best practices for more accurate forecasting.

How to forecast accurately

Evaluating the Pipeline’s Closing Potential

  • To assess the likelihood of deals closing this period, scrutinize the integrity of the deals your reps are forecasting. Various elements contribute to a deal's health, and understanding these factors is essential in determining the probability of a deal closing successfully. Adopt a thorough, investigative approach - be the 'bloodhound' of your sales pipeline.

  • Moreover, consider the possibility of overlooked deals. Are there promising opportunities that haven't been forecasted? Asking targeted questions can help uncover these hidden gems.

Data-Driven Pipeline Reviews

  • You're likely already conducting pipeline reviews. Take these meetings a step further by incorporating data to guide your discussions. This approach transforms your review sessions into proactive strategies to identify and address potential risks in upcoming deals.

Analyzing Lost Opportunities

  • Conducting a detailed analysis of lost deals is crucial. Understanding the reasons behind unsuccessful deals allows you to spot patterns and take corrective measures for future opportunities. This analysis is invaluable for refining strategies and reducing the risk of future deal losses.

  • By focusing on these aspects, you can gain a comprehensive view of your sales pipeline's health and potential, enabling more informed decision-making and strategic planning for upcoming sales periods.

How Rafiki helps you forecast accurately?

Let's take an in-depth look at how Rafiki will help implement these best practices.

Holistic evaluation of deal in pipeline

To enhance forecast accuracy, it's vital to comprehensively assess the health of deals in your pipeline, focusing on risk identification.

The initial step in refining your forecast involves evaluating the status of deals projected to close. Deals lacking regular engagement with the appropriate stakeholders may pose a risk to the accuracy of your forecast. Unlike other surprises, unpredictability in your forecast is undesirable.

Additionally, it's crucial to consider other elements that might delay the closure of a deal beyond the predicted timeframe.

Questions to consider include:

  • What does the procurement process entail?

  • Does the deal require multiple approvals due to its size?

  • Are key stakeholders unavailable due to illness or vacation?

These factors contribute to the overall progress and timing of a deal.

For more comprehensive guidance on assessing pipeline health and utilizing Rafiki to improve deal visibility, explore our best practices in deal strategy.

Use Deal Intelligence to review pipeline

Inaccuracies in sales forecasting often stem from insufficient insight into the interactions between sales reps and prospects. Traditional pipeline reviews usually depend on a rep’s subjective assessment of each deal's status, typically concentrating on deals that are immediately relevant to the forecast.

However, a significant part of these reviews should also be identifying potential deals not currently forecasted but which should be considered. Focusing solely on the immediate deals can miss opportunities and risks lying just beyond the immediate horizon.

Adopting a data-driven approach to pipeline reviews, one that looks ahead and considers the broader context of all active deals, can substantially enhance the accuracy of your forecasting. This broader perspective enables proactive identification of issues within the pipeline, allowing for early intervention in at-risk deals.

Utilizing tools like Deal Intelligence in Rafiki for pipeline reviews can significantly improve visibility and effectiveness of coaching. This approach provides a clearer, more comprehensive view of the pipeline, leading to more accurate forecasts and effective management strategies.

Learning from Lost Deals: Strategies for Future Success

While it's always disappointing to lose a deal, such experiences can offer critical insights for refining your future strategy and identifying potential risks earlier.

Performing a thorough analysis of lost deals is a proactive way to spot risk factors that could affect upcoming deals. For the most comprehensive insights, it's important to examine the entire lifecycle of the deal, from the initial planning stages to the final negotiations.

Key questions to consider include:

  • Was there ongoing and effective communication throughout the deal?

  • Did your sales rep engage properly with the actual decision-makers?

  • And how effectively were objections addressed during the process?

These aspects, among others, are vital data points that help pinpoint where and why a deal might have faltered. Utilizing the clarity gained from retrospection, delve into your past deal data to inform and enhance your approach to future opportunities.

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